OHEAA Board Minutes - 10/21/2024

Board Minutes
Written By OKC Knights Basketball

Board Members: Michael Swanson, Susie Dutcher, Billy Grady, Kelly Zoschke, Erin Gerlt, Craig Wilson, James McKay

Present: Michael Swanson, Susie Dutcher, Billy Grady, Kelly Zoschke, Erin Gerlt, Craig Wilson, James McKay

Review/approve previous minutes

  • Susie moved to approve minutes. James seconded the motion. The motion passed, and the minutes were approved.

Athletic Director Report

  • Aztec may want to add a game. (possibly February)

  • Destiny League for 10u/12u: 10-12 games (Tentative start date Nov. 9th)

  • Court of Dreams (Thursday, October 30th) Zane & Taylor reffing

    • 12:45pm – start lining up (1-4pm is our allotted time)

Chairman Report

  • Alumni Game (moved to former Church of the Harvest) Originally charged $360 but actually charged us $180 for the inconvenience of having issues.

Treasury Report

  • Updates on the following: Registration, Thunder Court of Dreams, Organizational Fees ($30 per athlete for insurance), Spirit wear, and MinistrySafe

Secretary Report

  • Take old scrimmage jerseys/old uniforms to the Alumni Game to sell (Update 11/4/24: Gave them to coaches who needed practice jerseys.)

  • NCHBC Exemption Guidelines (needing coach approval before submitting) Where are we going to list this information? (No decision made.)

  • Chain of Command

    • Coaches/Board members chat (to be able to get coaches information and then coaches send it out)

Old Business

  • Hudl $2450 (V Boys, V Girls)

    • Archive seasons when the season is over.

  • TeamSnap Access/Weekly Email

    • Send info. to Susie by Friday for her to send the weekly email out Sunday evening.

    • Make a coaches/board chat. Coaches get info. and send out to their teams.

  • Volunteer Tracking

    • Load all games on google calendar, and it will be on the website.

    • James will check on Potluck vs. Signup Genius for signing up for volunteers.

New Business

  • Music guidelines

    • The board agrees that the Knights not play lyrics with cuss words, sexual references, or racial slurs.

  • Pep rally date (secure with church) Friday, March 7th 6-9pm Susie will check with church.

  • How other sports are handled within the organization

    • It was suggested to have a Board over the entire organization to set policies and procedures for the entire organization. (Financials, hiring/management of coaches, logo throughout the organization, etc., and then have AD/committees for each sport for smaller issues like music, scheduling pep rally, fundraising, etc.)

OKC Knights Basketball